How to Write a Resignation Letter: Templates and Professional Tips
Write a professional resignation letter that preserves relationships. Templates, timing advice, and strategies for a smooth departure from your current role.
A well-written resignation letter is an essential professional courtesy that helps you leave your current role on good terms. Even if you are unhappy in your current position, a gracious departure preserves relationships and protects your professional reputation for the future.
Keep your resignation letter concise and professional. Include the essential elements: a clear statement that you are resigning, your last day of work based on your notice period, a brief expression of gratitude for the opportunity, and an offer to help with the transition. Avoid airing grievances or going into detail about your reasons for leaving.
Submit your resignation letter after having a face-to-face conversation with your direct manager. Surprising your boss with a written letter before speaking to them in person can damage the relationship unnecessarily. Use the letter as a formal follow-up to your verbal notification.
Give appropriate notice, typically two weeks for most positions and longer for senior roles. Check your employment contract for specific requirements. Offering to help train your replacement or document your processes demonstrates professionalism and leaves a positive lasting impression.
Remember that you may work with your current colleagues again in the future, either directly or through referrals. Maintaining positive relationships during your departure is an investment in your long-term career network and professional reputation.